July 24 Leadership Huddle AGENDA

KCACS Leadership Huddle Meeting Agenda
July 24, 2017
Central Kitsap Fire Station 56

 

1.  Call to order, 6:00 p.m.

2.  Welcoming remarks

3.  Ten-minute Talk:  Mike of KB0SVF on ICS Best Practices

4.  Reports (please come prepared)

a.  KCACS Manager Jason McMillan

·     Inventory each station

·     Assign every OP to a station

b. Operations Section Chief, Mike of KB0SVF

·     Email the group to remind Area Managers to complete Equipment Inventory Task

·     Collect Inventory Lists for each Area

·     Ensure responders are trained at their duty station

·     Mike will send out a punch list (group tasks / action items)

c.  Assistant Operations Chief, Dan of K7MM

d. Logistics Section Chief, Lester of AB7Y

e. Finance/Admin Section Chief, open

f.   Bainbridge Island Unit Leader, Craig of AC7BV Bainbridge

g.  Central Kitsap Unit Leader, Chris of KG6O

h.  Bremerton Unit Leader, Chris of KG6O

i.    North Kitsap Unit Leader, Tom of W7LUU

j.   South Kitsap Unit Leader, Lee of KI7LEE

k.  Health/Hospitals Unit Leader, open

l.   PSNS and IMF Agency Leader, Gordy of KK7UA

m. Red Cross Agency Leader, Tammy of WA7TZ

n.  CERT Agency Leader, Kevin of KC6CRT

5.  Old business

a.  Frequency list ICS 205

b.  Training

c.  Field Day

d.  Rotary Auction

e.  Comm Vehicle decommissioning

 

 

6.  New business

a.  Next BASIC EMCOMM class

b.  Next Leadership Huddle date

c.  Next Ten-Minute Talk for the huddle

7.  Announcements

a. HamCram! Is coming on October 15

b.  Mike of KB0SVF will form a work party to tear apart the old comm vehicle; volunteers welcome

8.  Good of the order

9.  Adjournment

June 19 Leadership Huddle Minutes

KCACS Leadership Huddle Meeting Minutes
June 19, 2017
Central Kitsap Fire Station 56

 

1.  Call to order, 6:00 p.m. by Tyler of AF7BO

2.  Welcoming remarks (6pm):

3.  Ten-minute Talk Mike of KB0SVF: ICS Best Practices

4.  Reports (please come prepared)

a.  Program Manager Jason McMillan—although not present at the meeting, Tyler of AF7BO reported Jason’s requests for Operational Area Managers:

·     Inventory each station

·     Assign every OP to a station

b. Unit Leader Mike of KB0SVF

·     Email the group to remind Area Managers to complete Equipment Inventory Task

·     Collect Inventory Lists for each Area

·     Ensure responders are trained at their duty station

·     Mike will send out a punch list (group tasks / action items)

c.  Deputy Leader Dan of K7MM (pre-approved absence)

d.  Bainbridge Island Area Manager Craig of AC7BV Bainbridge—need volunteers for Rotary Auction, coming on Saturday, July 1; contact Craig

e.  Central Kitsap / Bremerton Area Manager Chris of KG6O—inroads made with Central Kitsap School District, thanks to Alf of W7ALF

f.  North Kitsap Area Manager Tom of W7LUU—made good contacts with volunteers from the North county at the ACES Basic class last week in Bremerton EOC

g. South Kitsap Area Manager Lee of KI7LEE—Newberry Hill repeater might be updated soon; Dan of K7MM is working with Jason and others for funding required fixes (required by Kitsap 911)

h.  Medical Team Manager (Russ of WA7DRK?)

Peter needs a replacement, suggested: Terry Lerma of KG7YEN. MST-type of role.  We need to update the shack. There are probably 30 people on the med list, but only 10 active.  Credentials are required, along with HIPAA training.

i.  PSNS and IMF Team Manager Gordy of KK7UA:  N/A

j.  NTS Liaison Jere of W7TVA:  N/A

k.  Red Cross Liaison Tammy of WA7TZ:  N/A

l.  CERT Liaison Kevin of KC6CRT: N/A

m. Also present at this meeting was Dean of KK6DMA, Bainbridge Island

5.  Old business

a.  Frequency list:

Alf has a draft comm plan, after reviewing from WWARA, but not ready for full evaluation yet

b.  Mission statement:

N/A

c.  Training (AF7BO): rolling training into practice (operator qualifications)
 (See https:// https://http://www.kcacs.org/kcdem-acs-races-plan/ )

We are working on making all operators “RADO” status

Requiring ICS-100,200,700,800 (which we should be encouraging our members to complete… regardless)

Quick Series manuals are helpful at each duty station

Map Your Neighborhood should be completed for where you live

Check into ACS Net one time, every 13 weeks

Attend one training/year (e.g. ACES class)

Attend one event/year

Have ready a go-kit and 3-day kit

Maintain you own activity log during exercise/events/activation

d.  Training at county duty stations: Who? When?

e.  Net-control sharing on Sunday-night  net

f.  Filling leadership roles (do you have your “second?”)

6.  New business

a.  Next BASIC EMCOMM class

·         We first need to get our own materials blessed before we can schedule a class

·         We can give an ACES certificate at the end of the class

·         We might have to tweak the curriculum to comply with our KCACS plan

b.  Next Leadership Huddle date (tentative): Wednesday, July 5, 2017

c.  Next Ten-Minute Talk for the huddle

Mike will bring his 10-min-talk for next meeting

7.  Announcements

a.  Field Day

·         Field Day is this Saturday and Sunday, June 24 and June 25

Kitsap County Amateur Radio Club:  Silver Spur Riding Club, 8000 Nels Nelson Rd., Bremerton,WA

·         West Sound Amateur Radio Club:  County Regional Park at Jackson and Lund, Port Orchard

b.  Rotary Auction

Tyler (AF7BO needs volunteers) on Saturday July 1

c.  HamCram! Is coming on October 15

d. Mike of KB0SVF is putting together a work party at DEM this Friday 23rd to remove radio gear from the ACS Comm van.  Email Mike ASAP to join in the effort!

8.  Good of the order

9.  Adjournment—we adjourned the meeting at 8:00 p.m.

Leadership Huddle Agenda, June 19, 2017

Leadership Huddle Meeting Agenda   (download)

June 19, 2017, 6:00 p.m.

Central Kitsap Fire Station 56, 6470 Seabeck Highway NW, Bremerton

1.    Call to order, 6:00 p.m.

2.    Welcoming remarks

3.    Ten-minute Talk          Mike of KB0SVF:  ICS Best Practices

4.    Reports (please come prepared)

a.    Program Manager                                           Jason McMillan

b.    Unit Leader                                                     Mike of KB0SVF

c.     Deputy Leader                                                Dan of K7MM (absent)

d.    Bainbridge Island Area Manager                    Craig of AC7BV

e.    Central Kitsap / Bremerton Area Manager     Chris of KG6O

f.      North Kitsap Area Manager                            Tom of W7LUU

g.    South Kitsap Area Manager                           Lee of KI7LEE

h.    Medical Team Manager                                  Russ of WA7DRK

i.      PSNS and IMF Team Manager                      Gordy of KK7UA

j.      NTS Liaison                                                     Jere of W7TVA

k.     Red Cross Liaison                                           Tammy of WA7TZ

l.      CERT Liaison                                                  Kevin of KC6CRT

5.    Old business

a.    Frequency list

b.    Mission statement

c.     Training:  rolling training into practice (operator qualifications)

                                          i.    See https://www.kcacs.org/kcdem-acs-races-plan/

d.    Training at county duty stations:  Who? When?

e.    Net-control sharing on Sunday-night net

f.      Filling leadership roles (do you have your “second?”)

g.    Medical Team new leader

6.    New business

a.    Next BASIC EMCOMM class

b.    Next Leadership Huddle date

c.     Next Ten-Minute Talk for the huddle

7.    Announcements

a.    Field Day

b.    Rotary auction

c.     HamCram! October 15

8.    Good of the order

9.    Adjournment

Leadership Huddle Meeting Minutes, May 24, 2017

Kitsap EOC, 911 Carver St., Bremerton, WA

6:00 p.m.

Items in Bold-Large Text are action items.

1.       Welcome remarks

 

Mike of KB0SVF opened the meeting at 6:01 p.m.  In attendance were the following:

Jason McMillan, Operations Coordinator, KCDEM

Mike of KB0SVF, Unit Manager

Tim of KG7THT, Fire Station 6 station manager

Lee of KI7LEE, South Operational Area Manager

Bob of KG7YEF, WSUD station manager

Alf of W7ALF

Jere of W7TVA, NTS Liaison

Chris of KG6O, Central/Bremerton Operational Area Manager

Lester of AB7Y, Technical Equipment Manager

Tyler of AF7BO, Assistant to Unit Manager

Tom of W7LUU, North Operational Area Manager

Barry of AC7MD, Washington Veterans Home station manager

Gordy of KK7UA, PSNS and IMF net

Dan of K7MM, Deputy Unit Manager

Tom of W7LUU reported on the recent Viking Ride bike-race support near Poulsbo. He urged everyone to include eye protection in their go kits—he had lots of dust at his duty location. There were not enough communicators at the Viking Ride. It was not published well in our KCACS organization. We have new means of intercommunication on our new Facebook GROUP (not the old Facebook page), and on our new website  www.kcacs@kcacs.org . To publicize, send email to kcacs@kcacs.org . Dan of K7MM will get this email and distribute to the Facebook group, email notifications, and on the website. Also, please list these events on our Sunday evening nets.

Dan will make the area leaders admins on the KCACS Facebook group:  https://www.facebook.com/groups/KitsapCountyACS/ .

Please “friend” Dan on Facebook

[Ed.: I’m the only one with Gonzaga University, so search “dan ransom gonzaga”] so he can add you to this group, and then make you an admin.

We need to find a person to take over the Medical team from Peter at KB7TGF. This person needs HIPAA training, which we can provide.

Operations Coordinator Jason McMillan spoke about the job descriptions for Unit Manager and Operational Area Leader. He asked that we send him a report of the activities that we are doing.

[Ed.: Please forward these to Dan at K7MM. I will place in one report to forward to Jason]

2.       Ten-minute training—Frequency Plan: Alf of W7ALF

Alf of W7ALF reported on the frequency plan and he distributed a list. The channels on two meters are for voice and for digital. These channels will be highly congested during an activation. The Olalla repeater was not operating. Mike asked at Peninsula Amateur Radio Association but has not gotten a response. Alf said that he will check with them one more time. Alf asked where the divisions of North Central and South regions occur. The answer is that we use the fire-district designations, AND area leaders should confirm these with each other. Alf urged us to monitor multiple frequencies during an activation and exercises. He stated that simplex needs more practice, particularly practicing relaying. Tyler of AF7BO asked if we could do a “telephone game” relay exercise going from South to North, for example.

Chris of KG6O mentioned that we need to exercise with as much coordination as possible and include real-world interference, to grow our skills. Chris stated that everyone should know the following:

How to access the frequency via the frequency plan How to contact net control

Take an assignment from net control

Go off to another frequency for that message task and then return

Alf of W7ALF mentioned that he had a good suggestion from Frank at NM7R, ARES WWA Section Emergency Coordinator, about using distant repeater output frequencies for local simplex. Be sure that you are on the distant repeater OUTPUT, not the input frequency.

3.       Old business

a.       Mission statement

Mike and Dan will work on this in light of their meeting with Jason earlier today. They will review the older and new KCACS documents from Jason.

b.       Training

i.      Training–roll plan into practice: Tyler of AF7BO and Tim of KG7THT

Tyler presented the Seattle ACS documents with specifications of levels for skill development in their task book. These are new member, RADO (radio operator) and S- RADO (senior radio operator). Each level has qualifications that must be completed, so that operators become trained. He stated that we don’t want to make this onerous, and that we want to give people opportunities to increase their skills.

Every person will track their own skill-task completions. Tim agreed that this could be done on integrity and communication, and that personal accounting of your completed tasks is the way to go to qualify people. Tyler mentioned “trust, but verify.”

ii.       Basic emcomm training, ACES, June 10 and June 11

Those who have teaching sessions, please review your slide decks and add slide notes to each slide. We will be passing these to other people to present, so the notes are critical to those who present in the future.

 

iii.       Training at county locations

Mike agreed that we need to emphasize our training calendar, and to hold these trainings. Tyler mentioned that we need to be there, even if few attend at first, to develop a presence.

Dan of K7MM has a video that he did at Fire Station 31 in northwest Bremerton. He mentioned that this is easy to make with three people: one presenter/expert at running the gear; one student, and one person running the video recorder (smartphone). From the resulting video, you can make operational “cheat” sheets—step-by-step lists and small, inset drawings of how to get the station equipment running. Lester mentioned that Michele at KCDEM can laminate these for us. Every station should, at least, have the laminated cheat sheets. A video is good to have as well. Dan will place the video on the www.kcacs.org website.

Tyler will deliver a list of a basic ops manual on June 19.

It is okay to “borrow” from other groups.

c.       Running net control, net-control script

Tom of W7LUU had trouble with the net-control script table for check-ins. He wanted to eliminate the large space between check-in groups. The leaders in attendance discussed why we take checkins and how we checking (callsigns, areas, separate calls). We agreed that we need to report the checkins. Send these to kcacs@kcacs.org . Tyler suggested a shareable (Google) document. Chris of KG6O asked that there be a link on the www.kcacs.org webpage. There must be instructions as to how to input/manage the list. Chris mentioned that we will use Tom as the beta tester.

Tyler and Chris will work on documenting checkins and have a report by June 19.

d.       Filling leadership roles

i.      Update on recent leadership changes See the website net-control script for the leadership list.

ii.       Getting more station managers

Every position should have an alternate/backup/trainee. If you don’t have one, please arrange one.

We covered these positions:

Chart Leadership KCACS .png

 Mike will call Russ to ask if he will join us.

4.       New business

a.       Field Day sites—get people to turn out!

Mike asked that we take along a ham who doesn’t get on the air and take them to Field Day.

5.       Announcements

a.       Next Leadership Huddle: June 19 at Fire Station 56.

6.       Good of the order

Jason McMillan announced that KCDEM Mike Gordon is retiring. There will be a job posting in July, with a new person by September to work with Mike until he leaves in January. Mike is adamant about no retirement party and no gifts. Jason is applying for this position.

Homeland Security funding might be going away, so equipment funding could be skinny in the future.

Dan and Mike will create an equipment list and forward this to Jason by June 15.

Please provide your input.

There are some updates needed for the Newberry-Hill repeater site for which we can submit requests. Mike, Dan and Lester will take a trip to view the site on Friday, May 26 at 1:00 p.m.

Jere urged us to be more active in traffic handling.

7.       Meeting feedback

The consensus was that the agenda was good. We need to work harder on staying on topic. The time should be no longer than 2 hours, preferably 1.5 hours maximum.

Today was 2 hours and five minutes (better that 3 hours!).